Procurement

PROCUREMENT

MyLogic optimizes the procurement management process, ensuring the best conditions in terms of lead time, quality, and price. It integrates with other business processes to facilitate efficient communication among all stakeholders.

Integrated and Adaptable Procurement Workflows

In MyLogic, the Procurement Management process includes different workflows. The simplest ones involve few documents, starting with the Purchase Request or Internal Requisition, followed by Authorization or Rejection, and the generation of the corresponding Purchase Order. More comprehensive processes involve the participation of Suppliers in price and condition bidding, with their specific procedure for Sending Request for Quotations, Receiving offers, and their subsequent Awarding and Transformation into a Purchase Order.

Supplier Self-Management | Bidding | Supplier-Specific Price Lists

MyLogic streamlines the work of the organization’s departments by providing suppliers with a self-service portal, where they can upload their offers and quotations, check the status of their invoices, access the history of exchanged documents, and use other functions defined by each company. Additionally, it allows for the management of price lists by supplier, incorporating information about versions, validity dates, and the application of charges or discounts as applicable.

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Replenishment Strategies with Automatic Purchase Order Generation

Thanks to its advanced stock control and inventory forecasting functionalities, MyLogic allows organizations to define replenishment strategies and automatically generate purchase orders to suppliers. Companies can configure the parameters to be considered, such as quantities committed to sales or manufacturing, ongoing supply processes, purchase orders, and upcoming production entries, among others.

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Alerts for Discrepancies Between Invoice and Purchase Order

MyLogic also automatically monitors price differences between what was agreed in the purchase order and what is invoiced by the supplier, triggering immediate alerts in the event of any deviation. Each transaction generates its own document, which can be automatically sent to the supplier to keep them informed of every movement.

Quality Control

MyLogic includes functionalities for Quality Control, which ensure that the goods received meet the safety and quality standards established by the organization. To do so, it offers the option to create customized control parameters and group them into templates for easier application across different products. Upon receipt, products subject to these controls are placed in designated quality control areas. After verification, they are transferred to the receiving warehouse if they meet the required conditions, or to the rejection area if they do not. This ensures an efficient and automated quality control process, providing traceability and flexibility throughout.

Open Purchase Orders and Contracts

MyLogic allows the management of open purchase orders and contracts, facilitating the handling of medium- and long-term commitments with suppliers.

Different Units of Measure | Conversions

It is also possible to request products using either the inventory unit of measure or the supplier’s standard unit. In the latter case, MyLogic automatically converts to the corresponding storage unit, ensuring accuracy in stock control.

Reduction of Supply Costs

MyLogic provides a comprehensive solution for procurement management, significantly improving the efficiency and performance of the supply department, while reducing costs and optimizing the entire process in a secure and efficient manner.